Summer Camp Policies

SUMMER ARTS UNDER THE UMBRELLA - CAMP POLICIES AND AGREEMENTS

PAYMENT:

A program spot is reserved only when payment is received. Tuition must be paid in full at the time of registration. The preferred method of payment is using Family ID by credit card online or by using a Paypal account. If it is necessary to register with The Umbrella office accepted payment options are VISA, MasterCard, AMEX, Discover or check payable to The Umbrella Community Arts Center, and cash.

MEDICAL AND MEDICATION INFORMATION:

Completed health and medication information must be received at the time of registration using the FamilyID online system.  Additional forms will be emailed to all families prior to the start of camp.  At that time families are required to update any information that may have changed since submitting this form online.

An immunization record that is up to date AND a physician's note or record of a recent physical, signed by your child's physician, along with The Umbrella’s Camper Health, Medical Release and Emergency Contact Form will be requested from families and is required to be completed, signed and submitted to The Umbrella office PRIOR to any child starting the program.

MEDICATIONS: We require explicit written permission and instructions to administer medications to your child.  If your child will require medication during program hours, a separate medication consent form MUST BE COMPLETED with 30 days advanced notice.  Any medication must be in its original bottle or container with a valid prescription label. Your child's name physician's name and dosage amount must be clearly noted. 

These documents are mandated by the Board of Health for all Summer camps. No child will be admitted to camp without complete paperwork and no refunds will be issued.

NO NUTS:

For the safety of other students and staff, please pack snacks and lunch for your child(ren) that are peanut and tree nut free. The Umbrella does not provide lunch. The Umbrella does provide snack items that are peanut and tree nut free. Filtered water is available throughout the day.

DROP OFF AND PICK UP:

Parents/guardians/emergency contact adults are responsible for signing in all children at drop off in the designated location within the building/property and are responsible for signing out their children at pick up in the designated location within the building/property.   Older students may be authorized to self-check-in and out of the program with a written and signed permission from a parent or guardian.  

BEHAVIOR:

The Director of Education reserves the right to dismiss a student from the program when, in his sole judgment, the student's behavior interferes with the rights and/or compromises the safety of others, and impedes the smooth functioning of the group or the activity.

OFF-SITE TRAVEL:

Completed registrations in SAUU grants permission for your children to accompany the group to which they are assigned under the supervision of The Umbrella staff to leave The Umbrella property on foot to the Emerson Fields for the lunch break or other nearby locations for research in an art specific lesson as deemed necessary by the art teacher. All off-site travel will be done on foot, as a group, under staff supervision. It will only take place during the regular program hours.

MEDIA CONSENT:

The Umbrella programs are occasionally photographed and/or videotaped. Enrollment in a program authorizes The Umbrella to have, use, publish, and reproduce photographs or video of you or your children and/or artwork for promotional and public relations purposes. You must contact The Umbrella office or submit a written request if you do not want you or your children to be photographed, to prevent photography from being published, or for posted photography to be taken down.

ACCESSIBILITY:

All areas of our building are wheelchair accessible. A wheelchair accessible bathroom is located on the third floor. Wheelchair access and handicapped parking are located on the right side of the building at the rear.

REFUNDS:

Tuition, less a $25 registration fee, will be refunded if the request is made PRIOR to the registration deadline for the week for which the registration was intended to begin. Tuition, less a $50 registration fee, and less the prorated cost of any days past in the week registered, will be refunded if the request is made AFTER the registration deadline for the week for which the registration was intended to begin. If all necessary paperwork is not submitted by the time a camper starts the week they are registered for, NO registration refunds will be granted. In the case of accident or illness, please contact the Umbrella office. We may be able to arrange a later start date.

TUITION ASSISTANCE:

A limited amount of tuition assistance is offered through the Babette Newburger Art Education Fund to cover up to 50% of tuition costs for families in need. Application and approval are necessary. Awards are made on a first come, first served on a rolling deadline.  Please contact the Education Director at 978.371.0820 for more information.

Arts & Rec Scholarship Application SAUU Financial Aid Request Form

ARTS & REC: INCLUDES ALL OF THE ABOVE AND THE FOLLOWING

FIELD TRIP PERMISSION AND OFF-SITE TRAVEL:

FIELD TRIPS: Registration in ARTS and REC grants permission for children to fully participate in this program including (if applicable) field-trips to various locations by bus with Concord Recreation staff, under the full protection and guidelines mandated by the Town of Concord and Board of Health for such activities.

TRAVEL BETWEEN LOCATIONS: Registration grants permission for children in the company of the group to which they are assigned and under the supervision of The Umbrella and/or Concord Recreation staff travel by foot between the two institutions.

OTHER OFF-SITE TRAVEL: Registration grants permission for children to accompany the group to which they are assigned under the supervision of The Umbrella staff to leave The Umbrella property on foot to the Emerson Fields for the lunch break or other nearby locations for research in an art specific lesson as deemed necessary by the art teacher. All off-site travel will be done on foot, as a group, under staff supervision. It will only take place during the regular program hours.

DROP OFF AND PICK UP:

Parents/guardians/emergency contact adults are fully responsible for signing in all children at drop off and are responsible for signing out their children at pick up.

Participants in ARTS and REC will be dropped off at a designated location at Concord Recreation building at 90 Stow St, Concord MA and they will be picked up at a designated location at The Umbrella building at 40 Stow St, Concord MA.

For more information, please email education@theumbrellaarts.org or call 978.371.0820